Conditions of the Award

Financial Administration

University of Colorado Anschutz Medical Campus will make the Practice Change Leaders program award to the home institution on behalf of the Leader. The total amount of each award is $45,000. The award total includes Direct Costs, and may include Indirect Costs, not to exceed 10% of the Direct Costs although the total amount of each award may not exceed $45,000 (i.e., the indirect amount must be included in the $45,000 total award amount and is not in addition to the $45,000 total). The first award disbursement will be made in the first quarter of the award calendar year in the amount of $22,500. Subsequent disbursements will be made based on satisfactory progress reports and financial reports. The home institution is responsible for administering the funds in accordance with its prevailing procedures and policies, and the procedures and policies described in this brochure.

Use of Practice Change Leaders Funding

Applicants must submit a line-item budget for approval. Practice Change Leaders may use funding to support:

  • Portions of their time devoted to participation in the Practice Change Leaders program including, but not limited to, the design and implementation of the proposed project and attendance at each of the national meetings.
  • Portions of time from individuals assisting in the design and implementation of the Practice Change Leader’s project. This might include an assistant to collect data, a data analyst, or an external consultant with expertise related to design and implementation of the new or improved program/service.
  • Other expenses, subject to approval by the National Program Office.
  • Please note that travel to the national meetings will be covered by the National Program Office and does not need to be included in the applicant’s proposed budget.

    Institutional Commitment

    Practice Change Leaders’ home institutions must commit to supporting the Leader’s participation in the program throughout the one-year program appointment. Activities related to the Practice Change Leader program and the Leader’s project are expected to be integrated within the Leader’s daily responsibilities and not viewed as an extraneous activity or an “add-on”. Leaders are expected to remain full time at their current position throughout the one-year program and are not expected to take time away from their home organizations, with the exception of attending the Practice Change Leaders program Tri-Annual national meetings.

    Home institutions will be expected to make a monetary or in-kind contribution, acknowledging that the Leaders’ career development and project adds value to their respective organizations. The home institution’s monetary or in-kind contribution is expected to amount to $20,000 over the one-year program.

    Examples of in-kind support may include the home institution’s contribution to covering the difference in costs to support salary and benefits related to the Leader’s participation in the program, the time the Leader’s supervisor invests in helping design and execute the Leader’s project and career goals, expenses related to the proposed project, and on-site mentoring. Additional examples of in-kind support include the costs associated with data acquisition, consultation from national or local experts, and providing timely access to relevant clinical and financial data to support the design, implementation and evaluation of the new geriatric program or service line.

    The National Program Office anticipates that between cash and in-kind contributions, Practice Change Leaders’ home institutions will be able to meet this requirement without undue hardship. Practice Change Leaders may pursue additional financial or in-kind resources to support their projects from funding sources outside of their home institutions; however, this is not required.

    Semi-Annual Financial Report

    The home institution must maintain a separate financial record for the Practice Change Leader, and this account must be available for audit by the National Program Office or its designee. Semi-annual expenditure reports will be required and a reporting schedule will be supplied to successful applicants. Failure to submit reports may result in withheld disbursement(s).

    Semi-Annual Progress Report

    A semi-annual progress report discussing the Leader’s progress must be submitted to the National Program Office. Guidelines and a reporting schedule for submitting this report will be provided. Failure to submit reports may result in withheld disbursement(s).

    Final Financial Report

    All funds must be spent within the calendar year of the award. Practice Change Leaders will then have 60 days to submit a final financial report showing how all funds were spent.

    Final Report

    Practice Change Leaders will submit a final narrative report that details the progress they made in achieving their goals. This report will be submitted with the final financial report.

    Expectations for Sharing & Confidentiality

    The success of the Practice Change Leaders program is predicated on case-based learning and sharing of experiences, both positive and negative. These experiences further contribute to the formation of a cohesive national peer network.

    Practice Change Leaders, Senior Leaders, national experts, invited guests, and the National Program Office are all expected to participate in case-presentations and contribute to the discussions. Doing so requires sharing information regarding the details of programs and services lines with accompanying clinical and financial outcomes. All participants must understand that discussions of organizational business practices and clinical decision-making are to remain confidential. Shared learning can only occur in an environment of trust.

    Program Publicity

    Practice Change Leaders’ names and organizational information will be displayed on the program’s public website and in promotional materials, evaluations, and reports.

    Program Termination

    If the home institution or Practice Change Leader wishes to terminate the award before its completion, an agreement between the institution and the National Program Office will be arranged. The National Program Office reserves the right to terminate Leaders who are not actively participating in program activities or whose behavior reflects poorly on the Practice Change Leaders program. Termination will occur with the understanding that all unexpended funds will be returned to the National Program Office and any unpaid balance of the award will be cancelled.


    The Practice Change Leaders National Program Office reserves the right to modify the content or conditions of the Practice Change Leaders program as needed to preserve and promote the overall goals of program.

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